Cosmetic Medicine Clinic Management

Clinic Management for Cosmetic Medicine

“Our clinic migrated to Cloud appointments and we have found it to be very functional, maintaining everyone’s appointments, stock levels and invoices.

The support is very responsive and accessing our data from the browser of any device is very convenient.

Cloud Appointments is excellent value for money.”

  • Easily manage your clinic
  • It’s in the cloud, access when you need it
  • Targeted to Cosmetic medicine clinics
  • It’s secure

Customised for Cosmetic Medicine Notes

We have worked with with national body representatives and clinics to tailor Cloud Appointments for cosmetic medicine needs.

Cloud Appointments provides notes templates for many of the standard cosmetic medicine procedures such as botox, filler and IPL treatments.

You can store Before & After photos, record Filler and Botox treatments on face images (see below) and more.

Adding additional client or notes information data fields is easily done.
No software updates needed, see Information for details.

Book appointments in a flash

Booking an appointment for someone new is easy, simply enter their name on the appointment page
– you can fill in the details later.

For existing clients, just type in a few letters of their name or even a phone number and select from the list provided.

Our aesthetic clinic software will send clients an email or text appointment reminder a few days before their appointment is due.

You can see your booked appointments on the calendar with views by either by day, week or month.
Appointments are colour coded so you can easily recognise who and where they’re for.

Website / Facebook Bookings

You can add an appointment booking form onto your website or add Facebook Booking button.

Then your clients can choose the treatments(s) they want, the location and book a date & time when you’re available.  The client and your consultant will receive a confirmation email or text.

To discourage no-shows you can opt to charge a credit card booking deposit.

Dashboards for Quick access

The Consultant Dashboard provides your consultants with all the client information they need to access and update during a business day.

The Customer Dashboard provides client-based information summaries and access to all a client’s information in one place.

Appointment Reminders and Messages

Our cosmetic clinic management software will automatically send out appointment reminders to your clients.

You specify how long before the appointment the reminder is going to be sent, whether they’re emails or texts and the message to send.

Email reminders allow your clients to confirm their appointment and you’ll see that the appointment is confirmed on your calendar.

Also, if you want to send a message to a client a certain time before or after their appointment then you can do it.

This can be useful if, for instance, you need a doctor’s letter for the treatment or you might want treatment feedback.

Recurrent Treatments and Marketing

Some cosmetic medicine treatments need to be repeated on a regular basis.

Cloud Appointments can send out reminder emails or texts a certain amount of time after the client’s last appointment – you say how long.

If you want to offer bulk discounts, cross promotional offers, seasonal discounts or customer credits then Cloud Appointments will handle the stock and financial admin entailed.
See Product Promotions for details.

It can also assist you in marketing these offers, see Publicity Campaigns for details.

For your convenience

Cloud Appointments is web-based system so you can access your information from anywhere that has an internet connection.

So if you’re working at a different clinic, working from home, or just want to take a client picture then your system is always available.

We take care of business

Cloud Appointments is web-based system, which means you don’t have to invest in expensive computer hardware and software;

  • Your data is stored on our powerful Cloud servers with guaranteed 99.99% uptime
  • We take care of software & hardware updates and upgrades
  • Your data is routinely backed up and can be restored on request

We provide a service so you can concentrate on running your business.

Key Features

  • Appointment Book
  • Clinical Notes
  • Invoicing
  • Xero Accounting Interface
  • Product Management
  • Website Bookings
  • Healthlink Referrals, Secure Emails
  • Electronic Lab Results
  • Tasks and Reminders
  • Photos and Documents
  • Online Help System

Contact Us

Send us a message by clicking here

Request a free 30 day trial

Or call us now;

New Zealand: 09 376 7132
Australia: 02 9098 5971

Try it here

Click to try the demo


Before and After Photos;

Before and Aftyer Photos

Record filler applied;

Cosmetic Medicine Clinic Management nz

Record injections & dosages;

Cosmetic Medicine Clinic Management aus